Privacy Policy Privacy Policy is run by Publishing Scotland, a registered charity, a membership organisation and a company registered in Edinburgh, number 317586. This privacy policy explains how we use any personal information we collect about you when you visit our website or engage with one of our services. In the instances detailed below, Publishing Scotland is the data controller.

  • What information do we collect about you?
  • How will we use the information about you?
  • Marketing
  • Retention of Personal Data
  • Access to your information and correction
  • Cookies
  • Automated decision-making and profiling
  • Word Press
  • Other websites
  • Changes to our privacy policy
  • How to contact us
What information do we collect about you?

We collect information about you when you opt-in to receive one of our newsletters. We also collect information when you voluntarily provide feedback, and participate in competitions. Website usage information is collected using cookies.

We may collect the following information:

  • Name, job title and company
  • Contact information including work and home email address(es)
  • Demographic information such as postcode
  • Photographs for our website and social media

Under the transparency provisions of the GDPR, we need to give you:

  • our intended purposes for processing the personal data; and
  • the lawful basis for the processing. In all cases we will ask for your explicit consent as the legal basis for processing your information.
How will we use this information about you?

We will use your information to send you an email newsletter no more than twice per month.

Publishing Scotland will not share your information with third parties.


We would like to send you information about services of ours which may be of interest to you. If you have consented to receive one of our newsletters then this will be the channel of communication.

You have a right at any time to stop us contacting you. If you no longer wish to be contacted, email us at

Access to your information and correction

Publishing Scotland tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’. If we do hold information about you we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

If you would like a copy of some or all of your information please email us at or write to us at the following address:
Publishing Scotland
Scott House
10 South St Andrew Street
Edinburgh EH2 2AZ

You are entitled to have personal data rectified if it is inaccurate or incomplete. We will respond within one month of your request.

You may request the deletion or removal of personal data where there is no compelling reason for its continued processing, and/or to prevent processing in specific circumstances:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed
  • When you withdraw consent
  • When you object to the processing and there is no overriding legitimate interest for continuing the processing
  • When the data was unlawfully processed
  • When the personal data has to be erased in order to comply with a legal obligation
Complaints or queries

Publishing Scotland tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

If you want to make a complaint about the way we have processed your personal information, you can contact the statutory body which oversees data protection law –


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit or

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in few cases some of our website features may not function as a result.

Automated decision-making and profiling

Publishing Scotland does not employ any automated decision-making or conduct profiling. However, if you have consented to be held on our databases and to receive communications from us, we may periodically send you marketing information so that you are informed of upcoming training courses, new publications and events. These will be automated but do not involve automated decision-making and profiling. You can unsubscribe from these at any time.

WordPress and social media

We use a third party service,, to publish These sites are hosted at, which is run by Automattic Inc. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. WordPress requires visitors that want to post a comment to enter a name and email address. For more information about how WordPress processes data, please see Automattic’s privacy notice.

People who contact us via social media

We use a third party provider, Hootsuite, to manage our social media interactions.

If you send us a private or direct message via social media the message will be stored by Hootsuite for three months. It will not be shared with any other organisations.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 10 May 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you: